Executive Assistant (M/F) - 6-month contract

Posted 04 September 2022
Salary Negotiable
Job type Temporary
DisciplineAdministrative / Clerical

Job description

Executive Assistant (M/F) - 6-month contract

Tasks :

  • Leverage productivity software (especially Microsoft Office and Instant Messaging) to maintain calendars, contacts and tasks.
  • Schedule and coordinate internal and external meetings.
  • Liaise with different offices in Europe and US.
  • Organize and maintain ongoing records (offline and online) regarding project files, trade periodicals, reports, events and portfolio company records (including archiving), updating internal trackers, filing internal forms.
  • Create moderate document (Microsoft Word and PowerPoint).
  • Provide general administrative support as requested (e.g. mail/document merger, registered mail, update shareholders registers, drafting basic and standard legal documents).
  • Coordination with regards to the signatures of documents and notarization of documents, printing documents, scanning, saving and filling documents.
  • Preparation of quarterly board meetings, (e.g. sending meeting requests, preparation of skeleton of board minutes, preparation of e-packs, printing documents).
  • RCS liaison (e.g. excerpt requests, filling re change of board of managers or transfer of shares) and RBE.
  • Other reasonably related duties as assigned.

Profile :

  • Minimum of two years administrative or secretarial experience, ideally working with a team in the private equity / real estate sector/global credit.
  • Fluency in English and good level of French essential. Any additional language is an asset.
  • Strong organizational skills and attention to detail.
  • Ability to work independently with strong follow-through skills.
  • Excellent communication skills - both verbal and written.
  • Flexibility to juggle moderate degree of multiple and changing priorities.
  • Resourcefulness (especially online) in executing projects.
  • Collaborative/teamwork attitude and skills a must.
  • Pro-actively anticipate work assignments whenever possible.
  • Maintain confidentiality of all sensitive and confidential issues.
  • College degree preferred.
  • Excellent Microsoft Office skills (including Outlook, Word, Excel and PowerPoint).

En ce qui concerne ce rôle, Kelly Services agit en tant qu'agence officielle de travail temporaire. Lorsque vous décidez de postuler ce poste, vos informations personnelles seront traitées conformément à la déclaration de confidentialité de Kelly.

Conformément à la loi sur la discrimination et la politique d'égalité des chances au Luxembourg, Kelly Services accueille les candidatures de tous les candidats éligibles, quels que soient leur origine ethnique, leur sexe, leur handicap, leur religion, leur orientation sexuelle ou leur âge.


Regarding this role, Kelly Services acts as the official temporary employment agency. When you decide to apply to this role your personal information will be processed in accordance with Kelly's Privacy Statement

In keeping with the Law regarding discrimination and equal opportunity in Luxembourg, Kelly Services welcomes applications from any and all eligible candidates regardless of ethnicity, gender, disability, religion, sexual orientation or age.