Filing Assistant

Posted 12 October 2021
Job type Temporary
DisciplineAdministrative / Clerical

Job description

One of our clients, a real estate company is seeking a Filing Assistant
Status : Temp for 3 months to start now
Your tasks :

  • Manage the backlog archive documents of company
  • Sorting out the bank statements by year, bank, and month
  • Sorting the documents (tax, invoices/reminders, HR related etc) by client name, in the right order by month, year.
  • Prepare filing folders with labels, separators. Ensure to have a sufficient stock of filing materials.
  • Filing the documents to the relevant folders (tax, accounting, Bank Statement)
  • Back up Office and Document Management Assistant if needed: sorting the incoming mail, scan, rename the documents and send to relevant parties
  • Prepare daily incoming mail for the filing, sorting (by client name, month, date)
  • Once the backlog is eliminated, file the most recent incoming mail
  • Support office services team for daily administrative duties when/if needed.

Your profile :

  • Minimum of experience as filing / Archive assistant (1 to 2 years) is mandatory
  • Have a knowledge and understanding for the nature of the documents
  • Detail oriented, high organisational skills
  • Positive mind set with can do attitude, energetic, service minded.
  • Good communication skills, team player spirit.
  • Good knowledge of English, French. German would be an asset
  • Good MS office skills

En ce qui concerne ce rôle, Kelly Services agit en tant qu'agence officielle de travail temporaire. Lorsque vous décidez de postuler ce poste, vos informations personnelles seront traitées conformément à la déclaration de confidentialité de Kelly.

Conformément à la loi sur la discrimination et la politique d'égalité des chances au Luxembourg, Kelly Services accueille les candidatures de tous les candidats éligibles, quels que soient leur origine ethnique, leur sexe, leur handicap, leur religion, leur orientation sexuelle ou leur âge.


Regarding this role, Kelly Services acts as the official temporary employment agency. When you decide to apply to this role your personal information will be processed in accordance with Kelly's Privacy Statement

In keeping with the Law regarding discrimination and equal opportunity in Luxembourg, Kelly Services welcomes applications from any and all eligible candidates regardless of ethnicity, gender, disability, religion, sexual orientation or age.